Hello Stavanger
Privacy
How we handle your information, and who to contact.
Questions about your privacy?
Email hello@hellostavanger.no. HELLOSTAVANGER (org. no. 832 295 302) organizes the conference and is responsible for your information.
When you join us
Tickets. We use your booking details in Checkin to manage tickets and check-in. Required details are shown at checkout.
Volunteers. We use your answers and contact details in Microsoft Forms to review applications and organise the crew.
Speakers. We use Sessionize to review proposals and contact speakers. Accepted talks, names, bios and photos appear in the program and past-event archive. Contact us for changes or removal requests.
Email. We use your address and message to reply to you.
Conference feedback. You can leave feedback without giving your name or contact details. The organizing team can read your message, topic, location and submission time to improve this conference and plan the next one. Please leave out personal details.
Talk feedback. Ratings and optional comments are read by organizers to prepare feedback for speakers. No name or email is requested. A random browser identifier prevents duplicate reviews; anti-spam checks include a hashed IP address, user agent and submission timing. Sent-review markers stay in your browser. Unsent room-feedback drafts stay in the browser tab’s session storage until the tab is closed. Please leave identifying details out of comments.
Organizer notifications. If you enable feedback notifications, we store your browser’s push subscription and link it to your organizer login until that session expires. Your browser’s push provider delivers generic alerts; they contain no attendee messages. You can disable notifications in the feedback inbox.
Helping organize the next conference. You can separately ask us to contact you about joining the Hello Stavanger organizing team. This is optional; you can leave feedback without signing up. HELLOSTAVANGER uses your consent to save your email address, signup time, consent version and contact status, separately from feedback. We use this list only for recruitment for the next conference, not newsletters, marketing or sponsor contact.
The list is accessible to the organizer responsible for recruitment and processed by our website hosting and database service providers. Vercel hosts this website; the connected Redis database is in Frankfurt, Germany. This signup does not send automated emails. We delete each signup within 12 months, or earlier when it is no longer needed or you withdraw.
You can withdraw at any time using “Withdraw and delete my email” on the feedback page, on the browser you used to sign up. We save a withdrawal key in that browser, without your email address; the database keeps only a hash of the key. If you clear browser storage, switch devices, or cannot use that option, email hello@hellostavanger.no and we will remove your signup. Withdrawal does not affect earlier lawful use. Your other rights are explained below.
Photos and recordings
We share conference photos here and on Flickr, and publish talks on YouTube with speakers’ permission.
Prefer not to be photographed? Email us or tell the crew. To ask us to remove a photo of you, send us a link to it.
When you use this website
Your saved talks and display preferences stay in your browser until you remove them or clear this site’s browser data.
Vercel hosts the site and images. Its analytics help us understand how people use the site.
Google Maps is optional. It only loads after you accept, sharing your IP address and browser information with Google, which may use cookies. You can turn it off below the map. This cannot undo data already shared or clear Google’s cookies. Reloading leaves it off.
More about website data and services
Vercel receives technical information when pages load. Analytics summarise page visits, referring sites, approximate location and browser/device types. Photos loaded from Flickr also share request information with Flickr.
Vercel Speed Insights measures page loading, responsiveness and layout stability to help us improve website performance.
Your timeline position lasts for the tab’s session. The crew’s login cookie lasts up to seven days or until logout. Invited feedback-team members have a separate login that lasts up to 30 days, ends at the organizer’s access cutoff, and can be revoked earlier. Conference feedback uses a temporary browser identifier to limit repeated submissions; it is not attached to your feedback message.
External services have their own privacy policies, linked above. See also Google’s policy. We remain responsible for how we use your information.
Your rights
Email us to ask for a copy of your information, correct it, delete it, or limit its use. You may also have the right to object or get a copy you can transfer elsewhere. You can withdraw consent; this does not undo earlier lawful use.
Some exceptions apply, such as records we must keep by law. You can complain to Datatilsynet, Norway’s privacy regulator.